Workbooks Enhancements & Suggestions

At Workbooks, we think that our customers should have the opportunity to influence our product development priorities.

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Already committed features and new feature candidates can be found published on our roadmap page.

http://www.workbooks.com/Roadmap.html

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    1. Mobile Version (BlackBerry, iPhone, iPad etc.)

      Provide a mobile version of Workbooks that can be used on mobile devices such as BlackBerry, iPhone, iPad etc. Obviously the Workbooks' interface is "rich", with multiple windows and tabs, so the requirements of a mobile version are likely to be simplified from those of the full web browser version. View one screen at a time / not display all fields / different simplified screen layout.

      86 votes
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        started  ·  James KayJames Kay responded

        A project is underway to make Workbooks easily accessible from Mobile devices.

        In Q3 we will deliver the first of several releases. This release will be an online interface for users of Apple devices (iPhone, iPad, iPod Touch) and users of recent Android devices to access and update data in Workbooks using a ‘native’-style user interface.

        Subsequent releases will widen device support (e.g. to include BlackBerry 6 OS and Android tablets) and will eventually deliver an ‘offline’ capability.

        Please feel free to contribute further to this idea.
        We will provide further updates as this idea / feature request progresses.

      • 40 votes
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          under review  ·  Keith EvansAdminKeith Evans (Admin, Workbooks Online) responded

          When importing leads the match option can be selected. Matching on email address will prevent duplicates. Additionally, when you convert a lead you are presented with a screen asking which objects (Person, Organisation, Opportunity) you wish to create. If a similar Person or Organisation already exists they will be displayed in the “duplicate” list.
          Having said that, we are aware of the requirement to merge records. Typos, and the human factor will always have potential to allow duplicates to be created. When this happens a merge would be very handy to merge notes, emails etc onto one record.
          We’ll scope this issue and continue to gather requirements and examples (#2537)

        • Bulk Actions

          Workbooks already includes "update / overwrite", via the Import functionality - http://www.workbooks.com/help/running_an_import. This functionality addresses most "bulk action" requirements, but it does require you to export to CSV, update the CSV, and re-import. There are plans to add a simplified "bulk action" facility in the future.
          Please feel free to add comments outlining the sort of bulk updates you'd like to perform.

          38 votes
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          • 36 votes
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              under review  ·  Peter TrimmPeter Trimm responded

              Roadmap Candidate

            • Support Portal - for customers to log and manage cases

              I'd like to see a method for customers to login (using their own email/password) and be able to log new support cases, monitor cases already logged, and be able to update and close them if required.

              Also the ability to upload attachments that may be related,

              33 votes
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              • Add Calendar

                Add a Calendar Style window which shows by day/week/month exactly what is going on, in similar way to google calendar, with ability to show only your activities, a specific user's activities, all activities, and filters.

                32 votes
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                • Automatic email delivery of reports.

                  This would be the ability to create a report and have it automatically run and delivered via email to a distribution list based on a delivery scheduled.

                  Example schedules might be:

                  Daily
                  On a specific day each week
                  On a specific day each month

                  Initial Customer Request - below
                  --------------------------------------------------
                  Our requirement is for an automated way of informing customers of their current ticket statuses. Our previous system emailed them a daily update of what cases were open and what the current status is.

                  I’ve created a report to mirror the previous information we sent but I cannot see a… more

                  27 votes
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                    under review  ·  Keith EvansAdminKeith Evans (Admin, Workbooks Online) responded

                    Erwan, Aiden – Thank you for the comments. We regularly review the ideas forum and use the feedback to prioritise the features we develop next. You’ll receive further updates when this idea moves forward. Here are the Release Notes of our recent Spring 2011 Release – http://www.workbooks.com/help/current_release. Our Software Engineers are currently developing Personalised Email Marketing, Custom Page Layouts. Please continue to contribute to this forum and check the links on our Roadmap page for the latest updates – http://www.workbooks.com/workbooks-crm-roadmap

                  • Recurring activities

                    I would like to have re occurring activities so that they can be scheduled like they are in outlook. A lot of our users would see this as a massive function as we are currently now using 3 systems. If we were to have this function we could do all re occurring activities in work books instead of outlook

                    15 votes
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                    • Synchronisation with Google Calendar

                      To be able to synchronise Workbooks Activities, such as demonstrations/appointments/meetings in Google Calendar

                      12 votes
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                      • Activity fields - add primary contact's organisation/employer and address

                        When I add an activity against a person I am not able to view the organisation in the activity screen. This would be a really beneficial addition.

                        Additionally, the organisation's address is not immediately available. You have to open the organisation record to access the address. For example, you have a meeting booked, but you need to retrieve the address quickly. If this was listed on the activity it would save time. It could even be stored in a collapsed area, which can be expanded. The phone number would always be displayed, and clicking a "More..." button would display the… more

                        10 votes
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                          under review  ·  2 comments  ·  Admin →
                        • Calculated Custom Fields

                          The ability to create a custom field which is calculated from other fields. Such as currency multiplied by a certain rate, or two multipliers in line items to give the price.

                          10 votes
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                          • Add button or hotkey to insert current date & time in notes

                            It would be really useful and save time if there was a button or hotkey you could use to insert the current date & time into notes.
                            In Notepad, on a PC, F5 inserts "10:27 01/11/2010".
                            Can you add this please?

                            8 votes
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                            • Tasks completion in Outlook Connector - effectively a mobile version

                              By allowing completion and follow on of tasks synced with the Outlook Connector, one creates a mobile version of Workbooks using Push Email, without requiring a mobile app.

                              This also allows for offline working within Outlook

                              6 votes
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                              • automated email signatures on replies and forwards - not just new emails

                                Automated email signature on replies and forwards - not just on new emails

                                6 votes
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                                • Link Between Related Items and Primary Contact in an Activity

                                  When I add a primary contact they autiomatically became a related item - that is a good feature.

                                  But, if I change the primary contact for an activity the original primary contact is then removed as a related item when I click save, that is not a good feature!

                                  An individual is still likely to be related to the activity and it should only ever be the users decision to decide to remove information as no longer being relevant/related to a particular activity.

                                  6 votes
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                                    under review  ·  Peter TrimmPeter Trimm responded

                                    I agree, the original and any subsequent primary contacts once changed should remain related.

                                  • Unit costs in opportunity line items need 4 decimal places to account for non standard pricing

                                    Some of the products we buy have odd pricing, 27.5p per unit for example. When creating a line item it will automatically round this up to 28p, which in a deal with 2000 units effects the accuracy of margins/deal size etc. The work around is to just put in a line item and total cost but Id rather have unit costs for the sake of accuracy.

                                    5 votes
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                                    • When assigning an organisation to someone

                                      To save duplication it would be great if when you get assigned an organisation workbooks automatically links you to any opportunities for that organisation.

                                      Also when you create an opportunity that it would automatically enter all people from the organisation and any other previous organisation notes.

                                      5 votes
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                                        under review  ·  Keith EvansAdminKeith Evans (Admin, Workbooks Online) responded

                                        We will review this issue in due course. Initial thoughts: Any changes to the way in which the “Assigned to” functionality works need to be carefully considered because there may be unforeseen knock-on effects. Additionally not all Workbooks customers use this functionality in the same way e.g. Just because an Organisation is being assigned to a different user, should all opportunities be re-assigned? If multiple sales people sell multiple times to the same organisation there may be multiple ongoing and historical opportunities that need to be assigned to different people.

                                      • 4 votes
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                                        • Time Spent on Cases

                                          I have a requirement to monitor how much time is being spent working on cases.

                                          I'd like to see stopwatch functionality on the main Case form that allows users to click start when they work on a case (whether that me typing an email or replicating a problem, conference calls with customers etc) and a stop button when they have finished. The timer should resume from when it was last stopped so we can see a running total amount of time spent.

                                          The timer doesn't need to have a realtime display. Simply logging the time/date when the start and stop… more

                                          4 votes
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                                          • Reporting parameters (Prompt users for values when they run a report)

                                            You currently have to edit a report's criteria if you want to use different criteria e.g. a report may be called This Month's New Sales Leads, but you may want to also include the Sales Leads that were created last month.
                                            It would be great if you could specify whether or not a report's definition is "fixed", or can be fed parameters when it's run. e.g. run a report that finds records between date a and date b.

                                            4 votes
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